Introduction:
Winter always comes with its challenges, especially when it comes to commercial property maintenance. As snow covers the ground, business owners face the risks of accidents and liabilities due to snow and ice build-up. A good way to avoid these risks is by having a snow removal contract in place with a reliable company. A snow removal contract gives you the assurance that your property will be cleared of snow and ice in a timely and safe manner. In this blog post, we’ll explore 4 must-have inclusions in your commercial property maintenance plan to ensure your business is winter-ready.
Section 1: Scope of the contract
The scope of the contract is critical to a good snow removal plan. It defines the areas that will be cleared and the frequency of removal. The scope should define the procedures and protocols for managing snow and ice accumulation, including minimum accumulation levels that trigger removal services. It should also specify any specific areas that should be given priority, such as walkways or entrances. A well-defined scope outlines the expectations of both parties and minimizes misunderstandings.
Section 2: Clear and measurable pricing
Clear and measurable pricing is a must-have inclusion that should be in a snow removal contract. It’s essential to understand the cost of services, billing requirements, and rates for additional services that may be needed. The contract should provide a breakdown of the cost of services and specify the payment terms, due dates, and late payment fees.
Section 3: Contract term
The contract term is also an essential inclusion in a commercial snow removal plan. The length of the contract should align with the anticipated winter season. Thus, the contract should specify the start and end dates, considering the local climatic conditions. Additionally, the contract should contain early termination clauses and renewal options.
Section 4: Snow removal procedures and protocols
The procedures and protocols to be followed during snow removal should also be included in the contract. This may include the type of equipment to be used, the duration of snow removal, and the frequency of the removal service. It’s important to specify the deicing agents and practices to be used to prevent potential environmental and property damages.
Section 5: Backup plans in case of equipment failure
Commercial property owners should consider the risks and effects of equipment failure during winter. Therefore, the contract should include backup plans in case of equipment failure. This should specify the alternative methods and procedures to be followed, the timeline for equipment repair, and the back-up equipment for use.
Section 6: Insurance and liability concerns
A commercial snow removal contract should also consider the insurance and liability concerns for both parties. The contract should outline the requirements of insurance coverage and indemnification terms. The certificate of insurance should also be included in the contract.
Section 7: 24-hour emergency service availability
The snow removal company should be available 24/7 to respond to emergency situations. The availability of the company in case of a storm or other unexpected snowfall events should be included in the contract. This availability will give you peace of mind knowing that your property is always taken care of.
FAQs:
Q: Why do I need a snow removal contract?
A: A snow removal contract provides a formal agreement between you (the commercial property owner) and the snow removal company. It specifies the terms, scope, and procedures for snow and ice removal. A contract minimizes misunderstandings and ensures that your property is cleared of snow and ice in a timely and safe manner.
Q: What should the contract scope cover?
A: The scope should define the areas to be cleared, the frequency of removal, the minimum accumulation levels that trigger removal services, and any priority areas.
Q: What should be in the snow removal procedures and protocols?
A: The contract should specify the type of equipment to be used, the duration of snow removal, and the frequency of the removal service. Additionally, the contract should outline the deicing agents and practices to be used to prevent potential environmental and property damages.
Q: Should the contract cover insurance and liability concerns?
A: Yes, the contract should outline the requirements of insurance coverage and indemnification terms. The certificate of insurance should also be included in the contract.
Q: What is backup equipment, and should it be included in the contract?
A: Backup equipment is alternative equipment used to clear snow and ice in case of equipment failure. It is essential to specify alternative methods and procedures to be followed, the timeline for equipment repair, and the back-up equipment to be used in the contract.
Q: What is the importance of 24/7 emergency service availability?
A: 24-hour emergency service availability ensures that the snow removal company can respond to emergency situations such as sudden snowfall events or unexpected storms. This availability gives business owners peace of mind, knowing that their property is always taken care of.
Q: What factors should I consider when choosing a snow removal company?
A: When choosing a snow removal company, consider their experience, reputation, service availability, pricing, and availability for emergency services.
Conclusion:
Being winter-ready requires that commercial property owners have a good snow removal plan. A snow removal contract is a must-have inclusion that ensures your property is cleared of snow and ice in a safe and timely manner. The contract should have a clear scope, pricing structure, contract term, procedures, backup plans, insurance and liability concerns, and availability for 24-hour emergency services. By considering these inclusions, you’ll have a comprehensive snow removal plan that addresses all potential winter-related challenges that may affect your business. Contact us today to schedule an appointment with the best commercial snow removal contractors in your area.